If you`re looking to discontinue a contract with a service provider or a vendor, it`s essential to provide a polite and professional letter. A well-drafted discontinue contract letter can help you terminate your agreement while maintaining a good relationship with your current service provider. In this article, we will provide you with a sample letter to help you create a discontinue contract letter that will meet your needs.
Sample Discontinue Contract Letter
Your Name
Address
City, State Zip Code
Phone Number
Email Address
Date
Service Provider`s Name
Address
City, State Zip Code
Dear [Service Provider`s Name],
I am writing this letter to inform you that I would like to discontinue our service contract with immediate effect. Since I have been satisfied with your services so far, this decision was not easy to make. However, due to certain reasons, I have decided to discontinue the contract.
I would like to take this opportunity to thank you for the excellent services you have provided me so far. Your prompt and efficient services have helped me meet my business objectives. I appreciate your dedication and professionalism towards our agreement.
As per the terms of our contract, I understand that I need to give you a notice period of [Notice period] before the discontinuation of our services. I am prepared to pay you for the notice period and any other dues that may be outstanding. Please let me know if you have any requirements from my end.
I would appreciate it if you could acknowledge this letter and confirm that you have received it. I hope that our professional relationship will continue in the future, even though we are discontinuing our current contract.
Thank you for your cooperation and support throughout the term of our agreement. I wish you all the best in your future endeavors.
Sincerely,
[Your Name]
Conclusion
Discontinuing a contract is a delicate matter. By using the sample letter provided above, you can ensure you have a polite and professional letter that will aid in maintaining a good relationship with your service provider or vendor. Remember to use professional language and offer to pay any outstanding dues as per the terms of the contract. This way, you can part ways with your service provider gracefully.